Updating Your Professional Records
and HMRC Status
Changing your name isn't just a personal milestone; it's a professional one too. To avoid issues with National Insurance and PAYE, you must ensure your employer and HMRC are notified promptly once your Deed Poll is executed.
Right to Work
Your employer is legally required to maintain an accurate "Right to Work" record. If you change your name, your employer may need to see your Deed Poll alongside your updated Passport to maintain compliance.
1. Notifying Your Employer
You should contact your HR or Payroll department as soon as possible. They will typically need to update:
Your payslips, P60, and pension contributions must match your legal name to avoid future claim issues.
Don't forget internal records like email addresses, ID badges, and professional directories.
2. Updating HMRC
HMRC is usually notified automatically by some government bodies, but it is best practice to update them yourself to ensure your National Insurance (NI) record remains seamless.
The Personal Tax Account
The fastest way to notify HMRC is through your Personal Tax Account online. You can upload details of your change of name directly, ensuring your NI contributions are never misallocated.
3. Self-Employed & Contractors
If you are a director of a limited company or self-employed, there are extra steps:
-
Companies House
Directors must notify Companies House of a change in name within 14 days using form CH01.
-
Professional Bodies
Ensure any regulatory bodies (e.g., GMC, SRA, NMC) are notified so your professional registration remains valid.
New Name, New Career Chapter?
Get your professional documentation in order with a Prime Deed Poll. Accepted by HMRC, employers, and professional bodies.
Apply for Your Deed PollWork Name Change FAQs
Can I use a "Known As" name?
Yes, many people use a different name professionally than they do legally. However, for tax, insurance, and payroll, your employer must have your legal name on file.
Will this affect my NI number?
No. Your National Insurance number stays the same for life. Updating your name simply ensures that the record attached to that number is correct.